In brief: A step-by-step guide for overseas buyers preparing a proforma invoice request for bulk custom playing card production.
A clear PI request saves time for both the buyer and the factory. Instead of sending a short message like “please quote playing cards,” buyers should provide the details that affect material, price, sample fee, production schedule and shipping.
Information every PI request should include
The factory needs enough information to calculate a realistic estimate and identify potential artwork problems. Missing details usually create repeated emails and slow down purchasing approval.
- Quantity, with 1,000 decks as the recommended MOQ starting point
- Card size, card count and customization level
- Material choice such as blue core, black core or PVC
- Finish and craft requirements
- Packaging type and destination country
If the buyer is not sure about material or finish, it is better to say so. The factory can suggest a practical specification based on budget and use case.
Artwork notes are part of the quote
Artwork determines whether the project is light customization or full personalization. A shared back design with standard faces is very different from 54 unique fronts and custom packaging artwork.
- State whether the deck uses a shared back design or full custom faces
- Mention whether box artwork is ready
- Explain any color-critical brand requirements
- Attach reference images or previous samples when possible
Payment instructions come after confirmation
For international B2B orders, buyers often prefer TT payment after final PI confirmation. This keeps the estimate separate from the final approved invoice and reduces misunderstanding.
Max Deck Print does not collect online payment on the website. The site supports quote building, artwork upload and PI request submission, then payment details are confirmed offline.
Buyer FAQ
What is the fastest way to start a PI review?
Send one project enquiry with quantity, card count, dimensions, artwork status, packaging, destination and deadline. The team clarifies the specification and prepares a quotation before the final PI is confirmed.
Can I ask for confirmation before placing the order?
Yes. Buyers can request review and adjustment before accepting payment instructions.
For a reviewed quotation, send your project brief with the card count, order quantity, size, stock, finish and packaging. You can also ask a short question before the details are final.
Information required for a clear PI
| Product | Size, card count, stock and finish | Defines what will be made |
| Packaging | Wrap, tuck box or gift box | Controls unit and carton cost |
| Commercial terms | Quantity, sample and currency | Defines the estimate basis |
| Delivery | Destination, deadline and shipping term | Allows freight planning |
Practical procurement notes
A PI should be specific enough that a new team member could understand the order without reading a long email thread. Use measurable descriptions and attach the current artwork version. If one item is still undecided, mark it as pending rather than allowing the factory to assume a standard option.
Separate the product subtotal, premium finishing, packaging, proof or sample fee and shipping. This makes revisions easier and helps buyers compare quotes on the same basis. Confirm whether bank charges, import duties and local delivery are included. The website uses USD factory estimates and offline TT instructions are issued only after review.
Use the project quotation form once to submit the available specification, artwork references and delivery needs. No separate price-calculator step is required. Request samples when physical approval matters, and keep the final PI with the approved artwork version.
Treat every PI revision as a controlled document. The latest version should show a revision number or date and clearly identify what changed, such as quantity, box finish or shipping method. Do not send payment against an earlier PI while discussing a newer specification. Before approving, compare the PI with the artwork reference and quote summary, then reply with one consolidated confirmation. This reduces the chance that a price change is accepted while the corresponding material or packaging change is missed.
Buyer guidance from Max Deck Print. Final specifications and commercial terms are confirmed for each project.
Updated 6 September 2026: enquiry instructions now follow manual project quotation.